Room Rentals at SIBR

The Southwestern Illinois Board of REALTORS® offers two on-site meeting spaces available for rent: a Boardroom and a Classroom. Rentals are designed to support professional meetings, trainings, and organizational events while ensuring fair access and appropriate use of the facility.

Details:

• Available Monday–Friday, 9:00 AM – 4:00 PM
• Events must conclude and all attendees must exit by 4:30 PM
• Rentals are for business or organizational use only
• Reservation is confirmed only after agreement, insurance approval, and payment are received.

Check Availability:

Availability shown on the calendar reflects general room availability. All room rental requests are subject to review and confirmation by SIBR staff. A reservation is not confirmed until staff approval is provided.

Room Rental Calendar

Who May Rent:

Room rentals are available for meetings and events hosted by offices or organizations, including REALTOR® and Affiliate offices, brokerages, businesses, nonprofit organizations, governmental entities, and other organizations.

To ensure appropriate insurance coverage, room rentals are not available for individual or personal-use events.

Member Benefit

One Complimentary Annual Rental for Member Offices:

Each office in good standing with SIBR is eligible for one complimentary room rental per calendar year, for up to three hours, in either the Boardroom or Classroom. Approval by a designated member is required.

Boardroom
Ideal for meetings, interviews, small trainings, and hybrid sessions.
• Capacity: up to 17 people
• 65-inch Samsung TV with Bluetooth connectivity
• Owl camera available for hybrid meetings

Classroom
Designed for classes, presentations, and larger meetings.
• Capacity: up to 60 guests (classroom setup)
• Three Samsung TVs with HDMI connection
• Bose in-ceiling speakers and wireless microphones
• Owl camera available for hybrid meetings

Rental Fees:

Boardroom

Rental Type	Half-Day (1–3 hrs)	Full-Day (4–7 hrs)	Deposit
Member	$50	$100	—
Non-Member	$100	$150	$300 refundable

Classroom

Rental Type	Half-Day	Full-Day	Deposit
Member	$200	$250	—
Non-Member	$250	$350	$300 refundable

Reservation Process:

Submit a signed Room Rental Agreement
Submit required insurance documentation
Once approved, SIBR will issue an invoice
Full payment is required to secure the reservation

Reservations are accepted on a first-come, first-served basis. SIBR reserves the right to deny requests that conflict with its mission, policies, or room availability.

Insurance & Documentation:

All rentals require insurance coverage. Liability waivers are not accepted.

Renters must provide:
• Proof of General Liability Insurance
• Proof of Workers’ Compensation Insurance, if applicable
• Certificate of Insurance naming SIBR as an Additional Insured
• Coverage valid for the full rental period

Failure to provide acceptable insurance documentation will result in cancellation without refund.

Renter Responsibilities:

• Managing all registrations and attendee communication
• Coordinating presenters and materials
• Completing all setup and cleanup
• Returning the room to its original condition
• Complying with fire codes, occupancy limits, and applicable laws

Facility Guidelines

Facility Use & Safety

Smoking, vaping, and open flames are not permitted.
Noise must remain at a reasonable level at all times.

Decorations & Setup

Decorations may not damage walls, furniture, or equipment.
All décor must be removed at the conclusion of the event.

Services & Responsibilities

Printing services are not available.
The Southwestern Illinois Board of REALTORS® (SIBR) serves as the facility host, not the event host.
SIBR staff are unable to provide concierge or front-desk services.

Payments and Cancellations:

Full payment is required at confirmation. Non-member rentals require a refundable $300 deposit.

Cancellations must be submitted at least 24 hours in advance to avoid forfeiture of rental fees. Deposits may be retained for damages, excessive cleaning, or policy violations.